The Town Clerk's Office is the public's information center for the Town of Monroe's government. The role of the Town Clerk is to perform many important administrative duties on behalf of the town and state government including: Records Access Officer, Registrar of Vital Statistics for the Town of Monroe & Village of Monroe, Records Management Officer, Licensing Clerk, Tax Collector.

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NOTARY

*PLEASE DO NOT SIGN YOUR DOCUMENT UNTIL YOU ARE IN FRONT OF THE NOTARY. 

Notary Services are available at no charge 8:30am-11:30am, and 1:30pm-3:30pm, Monday-Friday (when available).  *The Village of Monroe located at 7 Stage Rd. also offers Notary services (when available).

Identification MUST be a government issued I.D. (Driver’s License/Non-Driver's License/Passport). NOT EXPIRED.

Please note, we do NOT notarize anything pertaining to a Will/Estate, and if your document requires a Witness, you must provide one. *Documents MUST be in English.

Additionally, pursuant to N.Y.S. Law, effective January 25, 2023 ALL notaries are required to keep a journal (log) of notarial acts. You will be required to sign the notaries journal stating that they notarized for you.

FREE NEW TOOL TO HELP PROPERTY OWNERS

The Orange County Clerk's Office is providing a free new tool to help property owners protect one of their most valuable assets.
With Fraud Alert, residents can sign up to receive alerts whenever a document, such as a deed or a mortgage, is recorded under your name. Documents can then be viewed online or at the Clerk's Office.
"This is an easy way for homeowners to have peace of mind at no cost to them" said County Clerk Kelly Eskew.
You can sign up for free at https://searchiqs.com/fraudalert/?CC=NYORA. Please note there may be other property owners in the County that share the same name. 

MARRIAGE LICENSES

Marriage License Application Form 
Per NYS we are no longer able to process credit cards for Marriage Licenses. 

MARRIAGE CEREMONIES - call for information 845-783-1900 x203 

ONE DAY MARRIAGE OFFICIANT LICENSE

• Applicant must apply for Officiant License with the same Town Clerk as where the Marriage License was issued
• Fee: $25.00 (payable in cash, check or money order only)
• Must be 18 years old
• License is limited to the specific couple identified in application
• License expires on the date the couple is married or their marriage license expires, whichever occurs first

EZPASS

You can purchase your prepackaged E-ZPass On-The-Go tag for $25.00 (cash, check or money order only) from our Town Clerk's Office.  There is no additional cost for getting an E-ZPass tag at an On-the-Go location. The full $25.00 payment is moved to your account as soon as you register your tag online. Stop by, and purchase your tag, mount the tag in your vehicle and register your tag within 48 hours!

COPIES OF VITAL RECORDS

Copies of vital records for those individuals who were born, died or obtained their marriage license in the Town of Monroe or the Village of Monroe are on file in the Town Clerk's Office. The fee is $10 per copy. Per NYS, we cannot accept credit cards for these records (cash, check or money order only). You may request a copy by mail or in person.

Death Certificates, Marriage Certificates and Birth Certificates - you must show proof of relationship and current photo ID.

Application for Birth, Death or Marriage Certificate Record

FREEDOM OF INFORMATION

A Freedom of Information form (FOIL) is available on the town website as well as in person at our office.
The Town is required to accept and respond to FOIL requests via email as well.  They can be emailed to [email protected].

FOIL Online Submission Form
FOIL PDF Application

DOG LICENSES

A valid Rabies Certificate must be presented at time of License and /or Renewal.

*Pursuant to NYS GBS Section 518, we are required to be transparent by displaying the highest total price

DOG LICENSE:

1-year license for spayed or neutered dogs: $15.00
plus, a State Surcharge of $1.00  
Total license fee: $17.75 (credit/debit)     Total license fee: $16.00 (cash)

*Option 3-year license for spayed or neutered dogs: $40.00 
plus, a State Surcharge of $3.00 
Total license fee: $44.75 (credit/debit)     Total license fee: $43.00 (cash)

 1-year license for unspayed or unneutered dogs:  $25.00 
 plus, a State Surcharge of $3.00 
Total license fee: $29.75 (credit/debit)      Total license fee: $28.00 (cash)

*Option 3-year license for unspayed or unneutered dogs: $65.00
plus, a State Surcharge of $9.00 
Total license fee: $75.75 (credit/debit)      Total license fee: $74.00 (cash)

*Please note to apply for a 3-year license the rabies certificate must cover the 3-year license period.

Seniors over 65 dog license fees:

1-year license for spayed or neutered dogs: $2.00 
plus, a State Surcharge of $1.00  
Total license fee: $4.75 (credit/debit)      Total license fee: $3.00 (cash)

*Option 3-year license for spayed or neutered dogs: $6.00  
 plus, a State Surcharge of $3.00 
 Total license fee: $10.75 (credit/debit)      Total license fee: $9.00 (cash)

 1-year license for unspayed or unneutered dogs: $5.00 
 plus, a State Surcharge of $3.00 
Total license fee: $9.75 (credit/debit)      Total license fee: $8.00 (cash)

*Option 3-year license for unspayed or unneutered dogs: $15.00
plus, a State Surcharge of $9.00 
Total license fee: $25.75 (credit/debit)      Total license fee: $24.00 (cash)

 A late fee of $5.00 will be added to any dog license renewed after 60 days of due date and applied to license renewal. (if late, $5 will be added to credit/debit card amount or cash amount shown above)

Additionally, a 1x Enumeration Fee of $10.00 will be added to ALL NEW dog licenses. (if new license, $10 will be added to credit/debit card amount or cash amount shown above)

Dog License Application

Dog Enumeration Letter 

Complaint Form 

E-Code Relating to Dogs 

T.A.R.A. - THE ANIMAL RIGHTS ALLIANCE

- (Low cost spay/neutering for CATS ONLY)
- The Town of Monroe Clerks Office partners with the T.A.R.A. spay/neuter program for cats only.
- How the program works: A Town of Monroe, Village of Monroe,  or Village of Harriman resident (only) may come to the Town Clerk's Office to prove residency (driver's license, tax bill, utility bill).
-  A fee of $25.00,  is put toward the total fee charged, and the remaining fee of $25.00 will be subsidized by the Town of Monroe. 
Total certificate fee: $26.75 (credit/debit)      Total license fee: $25.00 (cash 
- Cats can be spayed or neutered at any T.A.R.A. mobile location
- Certificate expires 60 days from date issued and is non-refundable
**It is the owner/sponsor responsibility to contact the T.A.R.A. clinic at (845) 343-1000 to make an appointment. (Appointments must be made in advance)

HUNTING/FISHING LICENSES

You must have a valid drivers license.
Per NYS, DEC sales are (only) payable by cash, check or money order.
First time purchases in the Town of Monroe requires the applicant to produce an old hunting license (backtag is not sufficient).

ELECTION COORDINATOR 

If you are a registered Republican or Democrat and would like to work as an inspector please contact the Board of Elections at 845-360-6500..

How to Become an Election Inspector
NYS Voter Registration Form
NYS Absentee Ballot Application

2024 VOTING INFO

Orange County Board of Elections 2024 Early Voting Information for Presidential Primary
2024 Presidential Primary Poll Sites
 

HANDICAPPED PARKING PASS

Temporary - Red Tag - 6 months
Permanent - Blue Tag - up to 5 years as tag allows

Please click link below. Doctors official stamp or a voided script is REQUIRED.
Handicap Permit Application
 

ADDITIONAL TOWN CLERK FORMS

Employment Application

Peddler's Permit Application Packet Revised 4-30-19

Local Law No. 3 of 2019 Amending Ch. 35 of the Code of the Town of Monroe RE Peddling and Soliciting

Filming Permit

Blasting Permit Application

Rules for Blasting

NO KNOCK REGISTRY FORM

Request for Agenda Time

2022 New York Municipal Guide

Please click here to view 2022 New York Municipal Guide